AGENDA
- Welcome and apologies
- To receive and adopt the draft minutes of the previous AGM held on 21 November 2024
- Report of the President
- Report of the Returning Officer
- Election of Directors
- Election/Appointment of Committee Members
- To receive and consider the Financial Reports, including the audited balance sheet, profit and loss accounts and other reports and statements required by the Corporations Act 2001 (including any Auditor’s Report for the financial year ended 30 June 2025)
- Special Business - To consider and, if in favour, pass the following resolution as a special resolution: Special Resolution - That, in accordance with section 136(2) of the Corporations Act 2001 (Cth), and clause 268 of REINSW’s Constitution and for all other purposes, approval is given for REINSW to modify its existing Constitution in the manner set out in the document marked ‘Annexure A’ and tabled at the Annual General Meeting, and to execute all documents and do all things necessary to give effect to the new constitution, with effect from the conclusion of the Annual General Meeting
- Ordinary Business - Pursuant to clause 285 of the REINSW Constitution, to table the Chapters By-Law, Voting Rights By-Law and Membership By-Law to be amended by the Board for information purposes to Members only (not for Member approval purposes)
- Awards for recognition of service to REINSW
- Matters referred to the AGM by the REINSW Board (Note: The Board will determine if there are matters to refer to the AGM at the November Board meeting)
- General Business (Note: If a Member intends to raise an item in General Business, then the Company Secretary must receive written notice setting out particulars by 15 October 2025)
Proposed changes to By-Laws
In accordance with clause 288 of the REINSW Constitution, notice is hereby given of the Board’s proposed changes to the Chapters By-Law, Voting Rights By-Law and Membership By-Law. A Board meeting will be held subsequent to the AGM to approve the changes to these by-laws.
Accompanying Documents
The following documents will be available on the Member-only section of REINSW’s website by the end of October 2025 at www.reinsw.com.au/AGM2025docs
- Draft Minutes of the Annual General Meeting held on 21 November 2024; and
- Annual Report including the Report of the President, Financial Reports and the Auditor’s Report for the year ended 30 June 2025
- Explanatory Memorandum setting out proposed amendments to the REINSW Constitution;
- The proposed amendments to the REINSW Constitution; and
- The Chapters By-Law, Voting Rights By-Law and Membership By-Law with proposed amendments by the Board
If you require a hardcopy of these documents, please contact [email protected]
Participation
Attendees at the AGM will have a reasonable opportunity to participate in a vote taken at the meeting, and speak at the meeting, to the extent they are entitled to do so in person or by way of an electronic platform with features available to enable attendees to participate in the meeting, including (without limitation):
- Voting will be conducted by way of a poll in real-time using Zoom’s online poll feature for online attendees and on a show of hands for in-person attendees (total votes will then be collated); and
- Questions can be asked orally and in writing (for instance, via the “chat” feature and “unmute” button on Zoom).
Attendees experiencing technical difficulties during the AGM should refer to the section below titled "Technical Difficulties".
Proxies
In accordance with REINSW’s Constitution, a Member has the right to appoint another Member as a proxy. A proxy must be a Member of REINSW. A Member who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. A person may not act as proxy for more than five (5) Members. Proxies will only be valid if received by the Company Secretary no later than 5.00pm AEDT on Monday, 17 November 2025. If a proxy voting form is required, you can download the form here and email your completed form to the Company Secretary at [email protected]. For further assistance, please contact [email protected].
Tabling of Documents
If a document is to be tabled at the meeting, REINSW may provide access to those documents either before or during the meeting.
Technical Difficulties
The Board is committed to providing Members with a reasonable opportunity to participate at the meeting. Whilst we do not expect technical issues to arise during the AGM, if there are technical issues experienced by those attending the AGM virtually, please call (02) 8267 0566 immediately. The Board will take reasonable steps to ensure Members are given a fair opportunity to engage in the meeting proceedings.
Annexure A – Modified Constitution